The shift to remote work has raised the risk level for PST files, especially when it comes to compliance.
Properly dealing with your PST files is more important than ever with the global shift to remote work. PST files are extremely vulnerable to attack, “ticking time bombs” with a huge risk capable of “exploding” at any time. Now is the time to finally migrate those pesky PST files to Office 365.
Notorious Problems with PST Files
The infamous Sony hack in 2014 exposed just how vulnerable, and expensive, PST files can be. Fast forward to 2020 during a pandemic, where remote workers are unknowingly exposing their own organizations due to increased accessibility issues with PST files containing sensitive information.
Outlook Personal Storage Table (PST) files originated in the ‘90s and early ‘00s, when they gained popularity as a space-saving solution, allowing copies of emails to be stored on local drives and personal devices rather than sitting on Exchange servers that incurred high costs for extra storage.
Ultimately, PST files are incompatible with modern-day IT operations, and if critical information is stored locally on end user workstations, there’s a huge risk of data loss, whether due to innocent system errors or targeted theft.
PSTs are portable and can be stored virtually anywhere–laptops, desktops, removable media, local networks, etc.—which makes them extremely difficult to identify and vulnerable, opening up regulatory concerns with GDPR compliance. In terms of remote work, large PST files can cause major problems as they don’t roam well, are susceptible to corruption on the network and aren’t supported in virtual desktop environments.
Other common problems with PST files include:
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